Sunsama

Sunsama is a daily planning app that helps people decide what to work on each day and protect their time. It combines a task list with a calendar and guides users through a short planning ritual every morning and a shutdown routine at the end of the day. Its philosophy is calm, intentional work rather than squeezing in more tasks. Each morning, Sunsama walks you through reviewing what is on your plate, choosing a realistic set of tasks for today, estimating how long each will take, and placing them on your calendar around meetings. If the plan adds up to more hours than you have, it warns you, which encourages honest prioritisation and helps avoid overwork. The evening shutdown ritual reviews what got done, moves unfinished work and lets you disconnect deliberately. To make that daily plan complete, Sunsama imports tasks from the tools people already use: email from Gmail and Outlook, issues from Asana, Trello, Jira, Linear, ClickUp, Notion, GitHub and others, and messages from Slack. Tasks can be timeboxed into calendar blocks, organised into channels and objectives for weekly goals, and tracked with built-in timers for focus sessions. The app syncs with Google and Outlook calendars, and weekly reviews connect daily work to bigger priorities. Sunsama is a paid subscription with a free trial and no permanent free plan, which positions it as a professional tool for founders, managers, freelancers and knowledge workers. Its guided rituals are its main strength but also require a habit; people who dislike structured routines may find it prescriptive. Alternatives include Akiflow, a similar consolidator with a faster, keyboard-first approach; Motion and Reclaim for AI-driven automatic scheduling; Todoist and Things for task management without daily rituals; Amie and Notion Calendar for calendar planning; and paper planners for analogue intentionality. Choose Sunsama when you want a guided daily routine that turns scattered tasks into a realistic, sustainable plan.