Trello

Trello is a visual collaboration tool built around kanban boards. Work is organised into boards made of lists and cards: each card represents a task or idea, and moving cards across lists such as To Do, Doing and Done shows progress at a glance. Trello is owned by Atlassian. Its appeal is simplicity. Almost anyone can understand a Trello board in seconds, which made it one of the most popular ways for small teams, freelancers, students and families to organise work, plan events, track content calendars, manage hiring pipelines or run personal to-do lists. Cards hold descriptions, checklists, due dates, attachments, labels, members and comments, so they can be as simple or detailed as needed. Power-Ups extend boards with integrations and features, connecting Trello to tools such as Slack, Google Drive, Jira and Confluence, or adding calendars, custom fields and voting. Butler, Trello's built-in automation, runs rules, buttons and scheduled commands so repetitive actions happen automatically, such as moving cards when they are completed or creating weekly recurring tasks. Additional views on paid plans include timeline, table, calendar, dashboard and map, and Atlassian has added an inbox and planner to capture tasks from email and messaging and schedule them. Trello's free plan is generous for individuals and small teams, while paid plans add unlimited Power-Ups, advanced views, automation limits and administration features. The trade-offs come with scale: boards become unwieldy with many cards, reporting and resource management are limited, and complex cross-team projects with dependencies are better served by more structured tools. Alternatives include Asana and monday.com for structured work management with more views and reporting; Jira for software development; Notion for docs and databases with kanban views; ClickUp for an all-in-one approach; Linear for fast issue tracking; and Microsoft Planner for Microsoft 365 users. Choose Trello when you want an easy, visual way to organise tasks and projects without a learning curve.