Superhuman vs Todoist

Superhuman

The fastest email experience ever made

Superhuman is a premium email client built for speed. It works on top of Gmail and Microsoft Outlook accounts and redesigns the email experience around keyboard shortcuts, a minimalist interface and features meant to help heavy email users get through their inbox faster. Superhuman was acquired by Grammarly in 2025, bringing it into a broader suite of AI writing and productivity tools. The product became known for its focus on performance and workflow. Almost every action can be done from the keyboard, and the interface responds instantly, which matters for executives, founders, investors and salespeople who process hundreds of emails a day. Split Inbox separates important messages from newsletters, notifications and other categories, so attention goes where it matters. Features such as snoozing, reminders when someone has not replied, scheduled sending, read statuses, undo send and instant search support the goal of reaching inbox zero. AI has become central to Superhuman. It can write and edit replies in the user's voice, summarise long threads, sort and label incoming mail, and let users ask questions of their inbox in natural language to find information. Calendar integration helps schedule meetings and share availability without leaving email. Team features let organisations share templates and best practices. Superhuman is a paid subscription and one of the most expensive email clients available, which is the main objection. It also works only with Gmail and Outlook accounts, and some users find that the speed gains depend on learning its shortcuts and workflows. Alternatives include Gmail and Outlook themselves, increasingly adding AI features; Spark for a free or low-cost smart email client with team features; Shortwave, an AI-first client for Gmail; Missive and Front for shared team inboxes; Hey, an opinionated email service with its own address; and Apple Mail for simplicity. Choose Superhuman when email is a large part of your job and speed justifies a premium price.

Todoist

Task manager that captures everything in natural language

Todoist is a personal and team task manager built around fast natural-language capture: typing "review the pitch deck every Monday at 9am" creates a recurring task with the right date, recurrence, and priority, without ever opening a form. That capture speed, via a feature Todoist calls Smart Quick Add, is the reason people stay with it for a decade. The cost of writing something down is close to zero, which is the property that determines whether a task system is actually used. Everything else, including the projects, labels, filters, and views, is organisation applied after the fact rather than a tax paid at entry. The free Beginner plan covers 5 personal projects, Smart Quick Add, task reminders, flexible list and board layouts, 3 filter views, 1 week of activity history, plus email and calendar integrations and access to Ramble. For a single person tracking their own work, that is often the whole product. Pro raises the ceiling substantially: 300 personal projects, calendar layout, task duration, custom task reminders, 150 filter views, full reporting history, Task Assist, and unlimited Ramble. The jump from 3 filter views to 150 is the meaningful one for anyone who runs a review-based system, because saved filters are how you build a weekly review that assembles itself. Business adds everything in Pro for every member plus a shared team workspace, up to 500 team projects, team activity logs, shared templates, up to 1,000 team members and guests, team project folders, and team roles and permissions. Pro and Business are sold per user per month, plus local tax. The current per-seat figures are rendered client-side on todoist.com/pricing and could not be verified at the time of writing, so check the pricing page directly rather than relying on a quoted number here. Who it is for: individuals who want a reliable personal system, and small teams who want shared lists without adopting a full project management platform. It is deliberately not a replacement for a tool that tracks sprints, dependencies, and resource allocation. How it compares: Things 3 is more elegant and a one-time purchase, but Apple-only. TickTick bundles a calendar, habit tracking, and a Pomodoro timer into a similar price point and is the closest feature-for-feature rival. Microsoft To Do is free and adequate if you already live in Microsoft 365. Notion and ClickUp can both model tasks but are slower to capture into, which is precisely the tradeoff Todoist refuses to make. Asana and Linear are team project tools that outclass Todoist on structured delivery work and are heavier than any individual needs. Todoist's advantage is capture speed, cross-platform reliability, and a free tier you can live in; its limit is that it manages tasks rather than projects. Pick it if the problem is remembering commitments rather than coordinating a team.